Managing Human resourcesThe objective of the job analysis report is for you to become acquainted with the process of job analysis. In this portion of the team project you will learn how to design, conduct, and analyze the results of a job analysis. You will also learn how to report these results. Your job analysis report will constitute the basis for Phase II of the team project; for this reason, it is important that your job analysis be as complete and thorough as possible.
Where to start
Your team is to gain access to at least three individuals (best mix is two incumbents and one supervisor) with the objective of analyzing the incumbent’s job. Although there are many ways to analyze jobs, I suggest that you use a task-oriented job analysis technique. This technique is relatively straightforward and yields good results. Note, however, that you are free to choose any method that you like.
What to include in the report
Your job analysis report should contain the following sections:
The business chosen is BMO (Banque de Montreal)
My partner’s explanation:
I’ll post my actual final draft on Friday!
I work for Bank of Montreal. I am a service representative, in brief I work in an office and sit in front of a computer all day – working off a database I process customers transactions. I do not answer the phone.
This might help explain, I’ve illustrated the series of events that happen:
Customer calls the call center and makes a request to a BMO agent on the phone (example : report a lost debit card) — then, the BMO agent goes into the BMO database, opens up the customers file and writes up a small memo that explains the request — then I get the memo, and I complete the request (example : send the customer a new card)
As a service rep, I actually complete the request – this is called ‘processing’
Importance – Frequency : Task
5 – 5 : process incoming transactions in a timely fashion, maintaining the SLA
4 – 2 : keep up to date with news/changes that might affect our procedures or work flow
5 – 5 : be able to determine what work is priority (often my manager will tell you what is priority in the morning meeting so I don’t have to put much thought to it)
2 – 4 : contribute to morning meeting discussions pertaining to changes/upcoming projects
5 – 4 our priority is customers, going above and beyond our mandates in order to keep BMO customers satisfied
5 – 5 always looking to improve our work habits/knowledge, therefore increasing productivity and the ability to contribute to “getting stuff done”
LET me know if this is clear. Its always difficult to explain my job – everyday is a little different from the last!
My part is :
A description of the organization (approx. 1 page)
The purpose of this description is to provide the context within which the job in question is performed. In this section, you should provide as much detail as possible on the internal and, if possible, the external environment of the organization. Since this is an HR course, your focus should remain on HR-relevant issues (i.e., numbers of employees in the company, number of employees in that unit and in that job, any HR issues related to the job such as turnover, training, etc.).
A job description (approx. 1 page)
The job description is an overall written summary of your job analysis. The job description should capture the essential information of your job analysis. Because many people (e.g., HR managers, incumbents, supervisors, applicants, etc.) use the description, it is extremely important that your job description be clear, concise, and thorough. Examples of job descriptions can be found in most introductory HR books, including the one used in this course; you may use them as guidelines. Note that you should include the National Occupational Classification (NOC) code of your job on the job description; the NOC can be found online or in the Webster Library.
Partner’s part that could help:
Importance and Frequency Ratings
There were no problems with determining which tasks to include because the three
people we interviewed had very similar ideas of what the job required. As for dealing with
differences in the perceived importance and frequency, we decided to take the average of all
three ratings and use this number. A five-point scale was used for these two dimensions, as
described by the California Department of Human Resources. Because of the limited number of
tasks and because they are all either important or frequent, everything was included.
Task Importance Frequency
Process incoming transactions in a timely fashion, maintaining the
SLA
Keep up to date with news/changes that might affect procedures or
work flow
Determine what work is priority 5 5
Contribute to morning meeting discussions 2 4
Keepings customers satisfied by responding to them in a helpful and
timely manner
Improving work habits/knowledge 5 5
Answer telephone calls 5 5
Respond to inquiries 5 5
Resolve problems 4 5
Test new project/products 4 3
The dimension we chose was customer service because it included the most tasks and
because it is considered a priority. This included keeping the customer satisfied, answering calls
and questions, and resolving problems they may have. Second was the administrative dimension,
which includes the tasks related to computer work or that affects the daily work processes. The
final dimension was performance, that is to say any task that would improve the overall abilities
of the worker himself/herself.
Customer Service
Keepings customers satisfied by responding to them in a helpful and timely manner
Answer telephone calls
Respond to inquiries
Resolve problems
Administrative
Process incoming transactions in a timely fashion, maintaining the SLA
Keep up to date with news/changes that might affect procedures or work flow
Determine what work is priority
Test new project/products
Performance
Contribute to morning meeting discussions
Improving work habits/knowledge
Our Service Charter
-
Excellent Quality / 100% Plagiarism-Free
We employ a number of measures to ensure top quality essays. The papers go through a system of quality control prior to delivery. We run plagiarism checks on each paper to ensure that they will be 100% plagiarism-free. So, only clean copies hit customers’ emails. We also never resell the papers completed by our writers. So, once it is checked using a plagiarism checker, the paper will be unique. Speaking of the academic writing standards, we will stick to the assignment brief given by the customer and assign the perfect writer. By saying “the perfect writer” we mean the one having an academic degree in the customer’s study field and positive feedback from other customers. -
Free Revisions
We keep the quality bar of all papers high. But in case you need some extra brilliance to the paper, here’s what to do. First of all, you can choose a top writer. It means that we will assign an expert with a degree in your subject. And secondly, you can rely on our editing services. Our editors will revise your papers, checking whether or not they comply with high standards of academic writing. In addition, editing entails adjusting content if it’s off the topic, adding more sources, refining the language style, and making sure the referencing style is followed. -
Confidentiality / 100% No Disclosure
We make sure that clients’ personal data remains confidential and is not exploited for any purposes beyond those related to our services. We only ask you to provide us with the information that is required to produce the paper according to your writing needs. Please note that the payment info is protected as well. Feel free to refer to the support team for more information about our payment methods. The fact that you used our service is kept secret due to the advanced security standards. So, you can be sure that no one will find out that you got a paper from our writing service. -
Money Back Guarantee
If the writer doesn’t address all the questions on your assignment brief or the delivered paper appears to be off the topic, you can ask for a refund. Or, if it is applicable, you can opt in for free revision within 14-30 days, depending on your paper’s length. The revision or refund request should be sent within 14 days after delivery. The customer gets 100% money-back in case they haven't downloaded the paper. All approved refunds will be returned to the customer’s credit card or Bonus Balance in a form of store credit. Take a note that we will send an extra compensation if the customers goes with a store credit. -
24/7 Customer Support
We have a support team working 24/7 ready to give your issue concerning the order their immediate attention. If you have any questions about the ordering process, communication with the writer, payment options, feel free to join live chat. Be sure to get a fast response. They can also give you the exact price quote, taking into account the timing, desired academic level of the paper, and the number of pages.